12 Nov Eliminating Time Consuming Accounting Tasks
When it comes to getting paid on time, if you automate your accounting package you’ll be working smarter not harder. Whether you’re short on time, trying to juggle a number of jobs on site, or simply had enough of chasing payments, using technology to your advantage by automating the most time-consuming accounting tasks could save you time and money.
If you’re still writing cheques by hand or double-entering transactions into your accounting system, you might want to think about ways to streamline your Accounts Payable process. Using an online bill payment system or on-site payments makes it easy to obtain digital, time-stamped approval on invoices.
Below are a couple of quick and easy solutions to help you automate your accounting package.
We don’t need to tell you the importance of cash-flow, we all like money, but we can tell you how to keep it flowing. One of the easiest things to set up that will achieve immediate results is giving customers the ability to make payments on-site or online. Portable EFTPOS machines or online payment systems can be set up within minutes allowing your customers to pay you before you’ve even left the job. No more chasing money for weeks on end. It also reduces the risk of human error and ensures your books are always up-to-date. Trust us – you’ll pay back the small administration fee after a couple of payments on site!
Automation doesn’t mean you need to go out and purchase the latest technology or software. Sometimes it can be as basic as simplifying repetitive and time consuming tasks. Stop rewriting the same quotes over and over. Create a few templates of your most popular quotes and simply adjust the finer details to suit each client’s needs. If you and all your staff use the same template every time, you’re also ensuring a consistency across your business and decreasing the risk of mistakes.
There is software out there that can automate your invoices, but if you aren’t ready to commit to something just yet, you can find some great free templates online.
Microsoft Office has some handy invoice and quote templates you can choose from.
Need some more assistance? You can chat with the Australian Small Business Advisory Services (ASBAS) Digital Solutions providers. ASBAS Digital Solutions provides small business with low cost, high quality advice on a range of digital solutions to help them meet their business needs and grow their digital capabilities. Click here to find out more.